International Finance Manager - Laos
The HALO Trust, Lao Peoples Democratic Republic
Job Description
International Finance Manager
Permanent. Full Time position
Location Sepon, Savannakhet Province and Vientiane, Laos
Salary Attractive salary
About Us
HALO Laos is seeking an experienced finance manager to fulfill the role of International Finance Manager in the Laos programme. The role will contribute directly to the delivery of donor funded humanitarian projects in Laos ensuring financial and contractual accountability. The role would suit someone who is experienced working at scale and overseeing a finance team that is geographically disbursed and working in a challenging context. The successful candidate will be exceptional at working alongside others, bringing the best out of a team and pro-actively supporting the development of the finance department and wider programme team.
HALO has been working in Laos since 2012 and now has over 1,100 staff surveying and clearing the remnants of the U.S. 1964-73 aerial bombing of Savannakhet Province, along with other UXO contamination. As a signatory to the Convention on Cluster Munitions (CCM), HALO supports the Government of the Laos PDR to comply with its treaty obligations and to serve wider government development goals. To date, HALO has cleared over 95,000 explosive remnants of war and made over 26km2 of land safe for use.
The programme is supported by a diverse donor portfolio and is currently delivering three contracts totaling US$40 million. This is a great opportunity to join a dynamic programme and a diverse team to support operations on the expanding Laos programme.
About the Role
The International Finance Manager (IFM) is a member of the senior management team in the programme with the responsibility of the programme’s finance department. They are responsible for ensuring the daily, monthly and annual financial duties are carried out in compliance with HALO’s policies, donor contracts and national finance and tax regulations. In addition, the IFM is responsible for the strategic leadership of the finance team, developing business plans, budgets, and strategies to support the programme’s funding and overarching strategy.
The FM is responsible for managing the finance team, building the capacity of individual team members and the overall structure to ensure the department provides robust and timely support to the programme’s activities. They are to lead their team and alongside the other senior management team members, they are to inspire, motivate and manage the programme. The IFM is responsible for ensuring that the right procurement and accounting systems are in place, monitored and improved as necessary and that the finance team is resourced appropriately.
The FM is responsible for ensuring that deadlines for internal and external reporting and proposals are met in a timely manner. Alongside the Programme Manager, the IFM is responsible for short- and long-term financial planning in place to support the programme and for the successful delivery of donor contracts on budget.
Role and Responsibilities
Financial planning and monitoring
- Support the Programme Manager in the formulation, implementation and monitoring of annual business plans and project budgets.
- Analyse and report on the programme funding position, working collaboratively to produce scenarios that ensure ongoing financial stability.
- Lead the financial monitoring and review of grants/contracts, working closely with operations to forecast and report on project costs to completion.
- Collaboratively produce project/programme budgets and forecasts utilising HALOs financial planning system (Adaptive Insights).
- Support the Programme Manager in the management of financial risk in the programme, escalating and addressing any emerging risks.
Accounting and Financial Control
- Provide financial oversight and support to the programme, ensuring transactions are fully reconciled and discrepancies identified and corrected.
- Ensure implementation of HALOs financial and logistics policies and procedures, reviewing and reporting on compliance against same.
- Oversee all financial accounting matters, closing the country books in accordance with agreed deadlines.
- Ensure that direct and indirect costs are allocated appropriately to projects, identifying and reporting on any shortfalls in both direct and indirect cost coverage.
- Oversee the financial management of delivery partner contracts, ensuring compliance with HALOs contractual obligations.
- Supervise the production of the payroll cycle, ensuring donor funding allocations are accurate, and calculations for salary, income tax, social security, severance, and other government levies are in accordance with legislatio